Writing a request for proposal for web site design and improvement

Writing a request for proposal for web site design and improvement

Writing a request for proposal for web site design and improvement

An organization that wishes to obtain bids from a number of certified distributors for an internet site design or improvement venture will usually write a Request for Proposal (RFP) and publish it on-line or ship it on to the potential distributors it has recognized.

As with all complicated venture, an internet site design venture requires clear communication between the consumer and the online developer in order that the consumer receives correct proposals. The RFP serves as a baseline of venture necessities in opposition to which competing distributors can value their companies. Under I’ve outlined a couple of factors that ought to often be in an internet site design and improvement proposal, though generally extra info is required.

Writing your request for proposal

The Request for Proposal (RFP) course of permits potential distributors to achieve perception into your targets, challenges, and potential constraints with out prolonged telephone discussions or in-person conferences that may severely influence the time it takes to get you up and operating. Net design and improvement venture. It means that you can briefly describe what you might be on the lookout for and what the potential vendor ought to count on within the venture.

A perfect RFP will clearly outline all the necessities in your web site. It’ll enable the developer to give you a proposal based mostly in your particular wants, and for sure, the extra particulars your RFP comprises, the extra correct the proposal the developer can present.

Parts of a Request for Proposal (RFP) for an internet site design and improvement venture:

Program background info

  • A short overview of your group, together with some historical past and your primary enterprise targets.
  • An in depth description of the venture for which you wish to obtain the proposal.
  • In case your price range necessities are tight, it may assist to incorporate a “Ballpark” price range that builders can use to scale and scale your answer and prevent time.
  • Goal Begin Date and Required Supply Dates – Embrace the dates you want the venture to fulfill. Are there vital conferences and deadlines that the developer ought to concentrate on? When you’re undecided what the deadline must be, it is good to see what they provide and renegotiate. It is also a good suggestion to anticipate and state how versatile you might be with the venture’s completion date.

Advertising Necessities and Knowledge

  • Viewers demographics. Who would be the primary customers of your web site? Are there a number of totally different audiences to handle?
  • Consumer consolation degree with expertise. How tech-savvy is your viewers? Will they know the best way to take care of plug-ins, for instance?
  • Will customers have high-speed connections or will many be on modems?
  • Viewers base. How huge do you count on your consumer base to be?

Design and company branding necessities

  • Do you’ve company id tips to comply with, together with fonts and colours and graphic designs?
  • What appear and feel do you envision for the web site? Embrace some adjectives to explain what your web site is meant to convey.
  • Present examples of internet sites which might be related to the RFP both as a result of they’ve an identical really feel to what you are on the lookout for, and even examples of what you don’t need.
  • Will there be animated parts (ie Flash animations)? How a lot? How will they be used?

Technical and infrastructure necessities

  • Net Internet hosting Issues: Do you presently have an internet host or are you on the lookout for a brand new one to host this venture?
  • Browser/Platform Issues: Typically, an internet site designed for customers or most people ought to work the identical in all fashionable browsers and working methods. When you’re focusing on a really particular viewers, your wants could also be totally different.
  • The necessities of the event platform. Do you require an open supply answer, are you open to a extra custom-made answer in your wants, and so on.?
  • Coding language necessities (eg ASP.NET, PHP, Java). Many instances this is dependent upon the kind of internet hosting platform or pre-existing software program you’ll have.
  • Are there any third-party apps you would like to incorporate?

Performance/programming necessities

  • Will there be types on the web site? If that’s the case, what number of? Learn how to take care of them? (e.g. emailed to recipients, saved in a database, and so on.)
  • Will the positioning require instruments to handle content material/info (eg, the flexibility for employees so as to add content material reminiscent of press releases or quarterly reviews)?
  • Will there be e-commerce on the positioning? If that’s the case, who will enter the info on the merchandise supplied? How will transactions be managed?
  • Are there every other interactive options the positioning ought to have? What are they and the way do you envision them working?


  • Describe any presently outlined search engine pleasant manufacturing necessities and expectations
  • Point out if you’re on the lookout for search engine optimisation/SEM consulting companies

Ongoing Website Upkeep Plans

  • How usually will the positioning be up to date? On the lookout for a retainer state of affairs or “on demand” hourly work?
  • Will you be self-serving or outsourcing upkeep companies?

Venture administration

  • Who would be the primary level of contact in your workers? Word that typically, it’s best to have a single level of contact for each your group and your web site design and improvement firm.
  • How will duties be divided between you and the developer to finish the venture?
  • Are there any third events (subcontractors, and so on.) that can even be concerned within the venture?

RFP response deadline and get in touch with info

  • When is the RFP response anticipated?
  • To whom ought to the reply be despatched?
  • Do you like e mail or laborious copies, and in that case, what number of?
  • Is there a selected solicitation quantity that have to be specified within the Proposal Doc?
  • What’s the RFP evaluate course of? How lengthy do you count on it’s going to take to make your determination earlier than beginning the venture?

Some extra ideas earlier than we start.

  • For all the objects listed above, you’ll want to specify whether or not you could have any product(s) requested as an optionally available side of the venture. Concentrate on attainable dependencies between points/elements of this system that will make this infeasible.
  • Earlier than writing your request for proposal, decide your price range for the venture and, past that, your priorities for selecting a developer who can meet your price range necessities.

Writing a questionnaire is an effective train for anybody enthusiastic about designing or redesigning an internet site, as designing and constructing an internet site requires cautious planning. A well-thought-out, high quality RFP is crucial to a profitable initiative as a result of it helps you focus in your targets and the best way to obtain them.

Good luck together with your web site design and improvement venture.

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